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Information for Event Planners

Fees and Charges

Rental Fees
Outdoor events taking place on grass or artificial turf sports fields and/or the Minoru Track are subject to rental fees.

PDF Document 2016 Field Fees and Charges Schedule

For indoor events, please contact the facility directly for the associated rental fees.

City Services
If you require any services from the City, the fee associated is based on cost recovery for the services being provided. City services that are available for events include access to water and power, as well as garbage and recycling pickup. The fee for these services will be determined depending on the needs of the event.

Damage Deposits
A damage deposit may be required for events due to the increased potential for park damage. The amount requested will depend on the nature of the event, facility used, location, activities being planned, and previous event history. Damage deposits typically range from $200 to $5,000 and are to be paid 14 days prior to the set up date of the event.

Any damages caused as a result of the event are the responsibility of the Event Organizer. Any required repairs, clean up, or restoration will be charged to the Event Organizer. In the case where the damage deposit is insufficient to cover the costs associated, the Event Organizer will be invoiced for the balance.

The City will assess the site as soon as possible after the take down of the event.

Deposits will be refunded upon completion of the event activities, inspection by City staff, and final approval by the Manager, Sports and Community Events.

Events/Rentals Office 
Fax: 604-247-4464