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Information for Event Planners

City Equipment Available to Rent

The City has several pieces of equipment that are available to rent for events. The details and associated fees are provided below.

Please note: the City does not have any other equipment available to rent including tables, chairs or small tents. Event Organizers must obtain this equipment from other suppliers.

Mobile Mega Stage
The stage is 24' X 20' or 24' X 40' with extension decks. It can be reserved up to one year in advance of the event date and rentals are granted on a first come first served basis. The fee to rent the stage is approximately $2,700, depending on the specifics of the event and the technical requirements.

PDF Document Mobile Mega Stage Manual

If you would like to rent the stage for your event, please complete the rental form a minimum of 60 days prior to the set up date of the event. Detailed electrical, sound and lighting requirements must be submitted a minimum of 30 days prior to the set up date of the event.

PDF Document Stage Rental Application Form

 

Tap Water Stations
Two tap water stations are available to be booked for events. City of Richmond, BC - Tap Water StationThese are portable tap water units that connect straight to the City's water distribution system through an available connection point. Each station has two water fountains and three individual taps to refill reusable water containers.

The City of Richmond provides water stations free of charge, upon request, in an effort to encourage the use of reusable water containers and promote sustainable practice.

To request one or both stations please contact the Events/Rentals Office at rentals@richmond.ca with event details.

BBQ
The BBQ is a 3' X 8' BBQ. The cost to rent the BBQ is $200 plus tax and includes propane, delivery and pick up of the BBQ. Use of the BBQ  is intended for non-profit Richmond based community groups and will be granted on a first come first served basis. 

If you would like to rent the BBQ for your event, please complete and submit the rental form to the Events/Rentals Office at rentals@richmond.ca a minimum of  three weeks prior to the event.

PDF Document BBQ Rental Form

Bleachers
There are various sized aluminum bleachers available to rent including: 15 ft. (four levels, ten bleachers available), 21 ft. (three levels, three bleachers available) and 26 ft. (three levels, two bleachers available). The cost to rent the bleachers is $1,500 for up to four sets of bleachers per week and includes delivery and pick up. Use of the bleachers is intended for non-profit Richmond based community groups.

If you would like to rent aluminum bleachers for your event please contact the Events/Rentals Office at rentals@richmond.ca with event details.

Garbage and Recycling Bins
Garbage and recycling bins are available to rent from the City's Environmental Programs Department, however a charge may apply. If you wish to rent bins from the City of Richmond please fill out the online form a minimum of seven working days prior to the event.